Enable your business customers to capture, analyze and control their business expenses

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Processes for approving and reconciling expense reports are cumbersome costing businesses valuable time and money. Dealing with transaction data manually cripples their ability to streamline any part of the process. Workflows must be simple, quick and accurate delivering both time and cost savings.

CAPTURE. SUBMIT. THAT'S IT....

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    Manage Expenses

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    Expense Capture

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    Mileage Capture

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    Report Approval

The Admin Panel

The admin panel is accessed via the online banking portal where all submitted reports reside. From the admin panel, businesses can:

  • Onboard new employees
  • Assign business cards to employees real-time
  • Access business card controls for issued cards
  • Customize expense categories
  • Reimburse employees with one click ACH payments
  • Access fully reconciled business card transactions
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FOR EMPLOYEES

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Snap, submit, that's it!

Employees can capture their expense receipts using your bank's app. It even works offline. Tap to send, and done.

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Say goodbye to lost or faded receipts

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Submit to managers for approval before accounting

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Capture mileage expense automatically using your GPS

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Real-time push notification to capture expense receipt

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Get reimbursed directly to your bank account

FOR MANAGERS

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Track company expenses in real time

With original receipts captured and stored, accounting and business owners can easily access them for taxes,  budgets and more….

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Approve/reject reports in seconds

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Credit/Debit card controls and spend limits

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Sync receipt data with accounting software

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ACH
Reimbursements

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Multi-level management review workflow

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Automated Reconciliation of card transactions

A USER CENTRIC APP

Meet Everyday Users

With essential workflow capabilities, XpenseOne streamlines the small tasks that consume your time, freeing you up to focus on what's important.

Sales Agent

Jim is a road warrior for his company. He must track his expenses and store all receipts while using his company's commercial card.

BEFORE

He spends hours per week putting spreadsheets together from his collection of receipts packed in his wallet. Many times he is late with submitting his reports and accounting  is constantly on him. It is frustrating for both Jim and the company.

NOW

Jim saves so much time with XpenseOne. With one click, an expense report is created and all the correct information is submitted.  Finance is happy because they can quickly reconcile Jim's expenses right within the XpenseOne portal accessed via online banking.

Accountant

Kathy is in charge of finance of a mid-size company. She manages all expense reports submitted to her by employees. Lost receipts and late reports are a constant problem.

BEFORE

Kathy spends 4 working days out of every month doing “arts and crafts” such as collecting paper receipts and typing data into a spreadsheet and reconciling. She deals with errors on submitted reports and missing receipts. Many times employees get reimbursed weeks after submitting reports.

NOW

All submitted expenses are now digital. She can easily review and reconcile expenses in minutes. Kathy adopted commercial cards for employees enabling automatic pairing of receipts to transactions for easy export and syncing to her accounting system.

Construction

Todd, a construction manager, manages multiple construction sites requiring travel each week. He generates 40-50 expenses a month and reviews 80+ expense reports a month from employees. He must send the reports in an envelope along with the receipts to accounting for final approval.

BEFORE

Todd uses Excel, paper, scotch tape and a copy machine to create his own expense reports. He also has to review expense reports handed to him by his employees. This process impacts his productivity and it could be weeks before he and his employees get reimbursed.

NOW

Todd can enjoy a mobile experience of creating and managing his expenses. He can also quickly review and approve reports he receives wherever he is. His employees are happy because of how easy it is to create and submit reports and how quickly they get reimbursed. All thanks to their bank.

TURN DAYS OF THEIR MANUAL WORK INTO AUTOMATED HOURS

A customer with 600 commercial card transactions spends 3-4 full time days on a partially automated solution reconciling those transactions manually against expense reports . Fully automated solutions can cut this time to just minutes. XpenseOne can take your commercial card benefits from good to great.

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ADVANCE YOUR BUSINESS
BANKING SOLUTION

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INCREASE REVENUE

Create new revenue streams from increased interchanged revenue on commercial card usage

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KEEP THEM FOR LIFE

Create “stickiness” by storing your business customers expenses and receipts within their online banking portal paired with commercial card transactions

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ACQUIRE CUSTOMERS

Acquire new accounts by putting your brand on a product that solves real problems for businesses

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GET STARTED TODAY

We are always excited to start working with  new banks to get our system setup. Integration is a fast and seamless process from start to finish.

SEE A DEMO

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