Copyright © 2020 XpenseOne
Enable your business customers to capture, manage and control their business expenses
Processes for approving and reconciling expense reports are cumbersome costing businesses valuable time and money. Dealing with transaction data manually cripples their ability to streamline any part of the process. Workflows must be simple, quick and accurate delivering both time and cost savings.
CAPTURE. SUBMIT. THAT'S IT....
Manage Expenses
Expense Capture
Mileage Capture
Report Approval
The Admin Panel
The admin panel is accessed via the online banking portal where all submitted reports reside. From the admin panel, businesses can:
- Onboard new employees
- Assign business cards to employees real-time
- Access business card controls for issued cards
- Customize expense categories
- Reimburse employees with one click ACH payments
- Access fully reconciled business card transactions
FOR EMPLOYEES
Snap, submit, that's it!
Employees can capture their expense receipts using your bank's app. It even works offline. Tap to send, and done.
Say goodbye to lost or faded receipts
Submit to managers for approval before accounting
Capture mileage expense automatically using your GPS
Real-time push notification to capture expense receipt
Get reimbursed directly to your bank account
FOR MANAGERS
Track company expenses in real time
With original receipts captured and stored, accounting and business owners can easily access them for taxes, budgets and more….
Approve/reject reports in seconds
Credit/Debit card controls and spend limits
Sync receipt data with accounting software
ACH
Reimbursements
Multi-level management review workflow
Automated Reconciliation of card transactions
A USER CENTRIC APP
Meet Everyday Users
With essential workflow capabilities, XpenseOne streamlines the small tasks that consume your time, freeing you up to focus on what's important.
Sales Agent
Jim is a road warrior for his company. He must track his expenses and store all receipts while using his company's commercial card.
BEFORE
He spends hours per week putting spreadsheets together from his collection of receipts packed in his wallet. Many times he is late with submitting his reports and accounting is constantly on him. It is frustrating for both Jim and the company.
NOW
Jim saves so much time with XpenseOne. With one click, an expense report is created and all the correct information is submitted. Finance is happy because they can quickly reconcile Jim's expenses right within the XpenseOne portal accessed via online banking.
Accountant
Kathy is in charge of finance of a mid-size company. She manages all expense reports submitted to her by employees. Lost receipts and late reports are a constant problem.
BEFORE
Kathy spends 4 working days out of every month doing “arts and crafts” such as collecting paper receipts and typing data into a spreadsheet and reconciling. She deals with errors on submitted reports and missing receipts. Many times employees get reimbursed weeks after submitting reports.
NOW
All submitted expenses are now digital. She can easily review and reconcile expenses in minutes. Kathy adopted commercial cards for employees enabling automatic pairing of receipts to transactions for easy export and syncing to her accounting system.
Construction
Todd, a construction manager, manages multiple construction sites requiring travel each week. He generates 40-50 expenses a month and reviews 80+ expense reports a month from employees. He must send the reports in an envelope along with the receipts to accounting for final approval.
BEFORE
Todd uses Excel, paper, scotch tape and a copy machine to create his own expense reports. He also has to review expense reports handed to him by his employees. This process impacts his productivity and it could be weeks before he and his employees get reimbursed.
NOW
Todd can enjoy a mobile experience of creating and managing his expenses. He can also quickly review and approve reports he receives wherever he is. His employees are happy because of how easy it is to create and submit reports and how quickly they get reimbursed. All thanks to their bank.
TURN DAYS OF THEIR MANUAL WORK INTO AUTOMATED HOURS
A customer with 600 commercial card transactions spends 3-4 full time days on a partially automated solution reconciling those transactions manually against expense reports . Fully automated solutions can cut this time to just minutes. XpenseOne can take your commercial card benefits from good to great.
ADVANCE YOUR BUSINESS
BANKING SOLUTION
INCREASE REVENUE
Create new revenue streams from increased interchanged revenue on commercial card usage
KEEP THEM FOR LIFE
Create “stickiness” by storing your business customers expenses and receipts within their online banking portal paired with commercial card transactions
ACQUIRE CUSTOMERS
Acquire new accounts by putting your brand on a product that solves real problems for businesses
GET STARTED TODAY
We are always excited to start working with new banks to get our system setup. Integration is a fast and seamless process from start to finish.
SEE A DEMO