Processes for approving and reconciling expense reports are cumbersome costing businesses valuable time and money. Dealing with transaction data manually cripples their ability to streamline any part of the process. Workflows must be simple, quick and accurate delivering both time and cost savings.
The admin panel is accessed via the online banking portal where all submitted reports reside. From the admin panel, businesses can:
Employees can capture their expense receipts using your bank's app. It even works offline. Tap to send, and done.
Say goodbye to lost or faded receipts
Submit to managers for approval before accounting
Capture mileage expense automatically using your GPS
With original receipts captured and stored, accounting and business owners can easily access them for taxes, budgets and more….
Approve/reject reports in seconds
Credit/Debit card controls and spend limits
Sync receipt data with accounting software
Multi-level management review workflow
Automated Reconciliation of card transactions
With essential workflow capabilities, XpenseOne streamlines the small tasks that consume your time, freeing you up to focus on what's important.
Jim is a road warrior for his company. He must track his expenses and store all receipts while using his company's commercial card.
He spends hours per week putting spreadsheets together from his collection of receipts packed in his wallet. Many times he is late with submitting his reports and accounting is constantly on him. It is frustrating for both Jim and the company.
Jim saves so much time with XpenseOne. With one click, an expense report is created and all the correct information is submitted. Finance is happy because they can quickly reconcile Jim's expenses right within the XpenseOne portal accessed via online banking.
Kathy is in charge of finance of a mid-size company. She manages all expense reports submitted to her by employees. Lost receipts and late reports are a constant problem.
Kathy spends 4 working days out of every month doing “arts and crafts” such as collecting paper receipts and typing data into a spreadsheet and reconciling. She deals with errors on submitted reports and missing receipts. Many times employees get reimbursed weeks after submitting reports.
All submitted expenses are now digital. She can easily review and reconcile expenses in minutes. Kathy adopted commercial cards for employees enabling automatic pairing of receipts to transactions for easy export and syncing to her accounting system.
Todd, a construction manager, manages multiple construction sites requiring travel each week. He generates 40-50 expenses a month and reviews 80+ expense reports a month from employees. He must send the reports in an envelope along with the receipts to accounting for final approval.
Todd uses Excel, paper, scotch tape and a copy machine to create his own expense reports. He also has to review expense reports handed to him by his employees. This process impacts his productivity and it could be weeks before he and his employees get reimbursed.
Todd can enjoy a mobile experience of creating and managing his expenses. He can also quickly review and approve reports he receives wherever he is. His employees are happy because of how easy it is to create and submit reports and how quickly they get reimbursed. All thanks to their bank.
Create new revenue streams from increased interchanged revenue on commercial card usage
Create “stickiness” by storing your business customers expenses and receipts within their online banking portal paired with commercial card transactions
Acquire new accounts by putting your brand on a product that solves real problems for businesses